Senior Executive Assistant

Irving, TX

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description:

At Fluor, a Fortune 500 company, we design and build the world's toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally. Fluor’s HR department is seeking a Senior Executive Assistant at the company’s headquarters office located in Irving, TX in a hybrid role.

As Senior Executive Assistant to Compensation, Benefits and HR Systems teams, this position will work closely with executives, directors, and other team members, with minimum supervision. This role will:

• Perform a broad range of very sensitive, confidential, and proprietary administrative functions

• Manage administrative, reporting, and coordination of items supporting executive compensation, global compensation, HR information systems, and HR shared services.

• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations

• Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.

• Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories

• Schedule appointments, manage multiple calendars, and coordinate executives’ interface with other company organizations, clients, and external groups

• Manage time and attendance, expense reports, invoices and ordering of supplies

• Administrative on-boarding of new employees on the team

• General office duties including email, mail distribution, creating and maintaining department files.

• Other duties as assigned

Job ID: 144761BR

City: Irving

State: Texas

Country: United States

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.